Poster Instructions

Congratulations! We are pleased that you will be presenting your poster at the The 25th Anniversary Congress on Women's Health on April 28-30, 2017.

Below are instructions for your presentation:



Set-up before 10:15am on Friday

Judging will take place during the poster reception and awards will be announced at the end of this reception. Posters will be up for the entire length of the Congress and we request you be next to them during all breaks. Please refer to program for times. Please remove posters by the end of the Congress or they will be discarded.

All conference program details may be found at 




The maximum size of the space provided for your poster is:

4’ Tall x 6’ Wide

The display boards are 4 feet tall x 6 feet wide and are free-standing. Your poster must attach to the display board. We will provide pushpins at the conference.

Be aware that institutional audiovisual departments are relatively slow, and if they are preparing your poster, they should be consulted at least 6 weeks or more before the meeting.

Other resources for poster printing are easily found on-line. Some suggestions are below.

A structured format is required:  

Background - lay the groundwork for your research. Be brief.
Objectives - aims, purpose, or hypothesis
Methods – sample size, research design, and statistical analyses
Results – the data
Conclusions – summary, implications, recommendations

The Fine Points

A poster should be clear and self-explanatory, allowing viewers to proceed on their own, leaving the author free for discussion. An effective poster should be easy to read and easy to follow, distilling and highlighting the main points. Avoid long texts and small fonts.

Because space is limited, keep your text to a minimum, emphasize graphics, and make sure every item in your poster is necessary. You can always bring handouts that provide more details than your poster. Also, you may want to have business cards available so that interested people can contact you later.

Here are some tips:
  • Remember that the size of the poster board will be 4 feet tall by 6 feet wide, so your work should fit that space. Boards are approximately 30 inches off the floor.
  • Leave space for a 2-inch x 2-inch space for a poster number in the upper left-hand corner when laying out your work.
  • Include the title and authors of your poster exactly as listed in your abstract.
  • Information on your poster should read like a book - flowing from left to right and from top to bottom.
  • Keep it simple - too much information leads to overwhelming or busy posters. You want passers-by to get something from your poster in 30 seconds
  • Get feedback from others before finalizing.

  • Double-space all text, using left justification.
  • Use short sentences, simple words, and bullets to illustrate discrete points.
  • Check spelling
  • Avoid using jargon, acronyms, or unusual abbreviations.
  • Your printed outcomes should permit observers to focus on a concise statement of your central findings.

  • All information should be large enough to read easily from at least 4 feet away.
  • The text font should be no smaller than 24 points.
  • Author(s) and affiliation(s) should be at least 42 points.
  • Subheadings should be at least 60 points.
  • The title should be printed across the top of the poster in characters of 80-150 points. (Again, allow for the 2”x2” poster number in the top left-hand corner.)
  • Simple fonts are easiest to read, e.g., Arial, Tahoma, or Century Gothic.
  • Add emphasis by using boldface or color. Italics & underlining are less effective.
  • Do not use all caps, as that can be difficult to read.

  • The success of a poster directly relates to the clarity of the illustrations and tables.
  • Clear graphics should dominate the poster (at least 50% of your poster space).
  • A minimal amount of text should supplement the graphic materials.
  • Graphic materials should be visible from a distance of four (4) feet.
  • Only include essential information in graphs and tables.
  • Label data lines in graphs, using large fonts and color. The use of legends and keys will take the viewer more time to interpret your message.
  • Use colors to distinguish different data groups in graphs.
  • Keep captions brief & readable

Use of Color
  • Overuse of color can be distracting - restrained use of 2 to 3 colors for emphasis is valuable.
  • Go for high contrast, e.g., dark text with light background.

There are many poster presentation tips and resources online: Other useful suggestions: